If you are a qualified and experienced executive assistant looking to join a goal-oriented team, then your search is over.
Norland Limited consists of multiple specialised businesses working together as one team towards common goals.
We have the unique ability to undertake complex, multi-faceted public and private sector projects within a single contract.
Our businesses have been making Anything. Possible. for over 65 years!
We are looking for an Executive Assistant reporting to the CEO, and will coordinate executive and board activities at NorLand’s head office in Burnaby, BC.
Job Description
- Location: Burnaby, BC
- Terms of Employment: Permanent employment, Full time
- Salary: 75,000 to 95,000 annually
- Start Date: Starts as soon as possible.
- Benefits: Financial benefits
- Vacancy: 1 vacancy
- Verified: Indeed #9239948703
Overview
Language:
- English
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- Secondary School (preferred)
Experience:
- overseeing office services: 5 years (required)
- supporting executives: 5 years (required)
Work Location:
- In person
- Reliably commute or plan to relocate before starting work (required)
Responsibilities:
Executive Support:
- Receive and attend to visitors of the CEO and other executive team members
- Make necessary travel arrangements for the executive team
- Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications and presentations on the executive’s behalf
- Prepare expense reports
- Organize meetings, including scheduling, sending reminders, and organizing catering
- Manage the executive’s calendar and schedule, and coordinate and prioritize meetings using a variety of online meeting platforms
Board & Board Committee Coordination:
- Prepare the annual calendar of meetings for the board and board committees
- Arrange invitations, monitor attendance, and make necessary reminders
- Make meeting room bookings, and coordinate AV equipment and catering
- Prepare agendas, assemble meeting materials and distribute to attendees in advance
- Take meeting minutes, route for review and approval, and issue final versions
- Maintain accurate records and files
- Maintain the strictest confidentiality on all matters related to the board and board committees
- Make necessary travel arrangements as required for events and tours
- Prepare documents, reports and other communications to and on behalf of the board and board committees
Office Management:
- Organise and plan a variety of company-wide events such as the annual holiday party and our summer event
- Identify, recommend and act on opportunities that will improve office operations
- Develop office policies and procedures and ensure they are implemented appropriately
- In coordination with Properties Manager, oversee and track repairs, maintenance, and minor works
- Maintain office seating plan and assist with internal staff office moves, relocations, and renovations
Job Qualification Requirements for Executive Assistant Candidates
In Canada, the qualifications required to work as an executive assistant can vary depending on the province or territory.
However, there are some common job qualifications that are usually sought by employers in the executive assistant field in Canada:
- A minimum of 5 years of hands-on experience supporting executives and overseeing office services
- Proficiency with MS Office computer applications
- Excellent communication skills, both written and verbal
- Exceptional interpersonal skills and ability to effectively interface with all levels of staff and visitors
- Ability to manage confidential information and maintain discretion at all times
- Well organized and able to work with minimum supervision
- Demonstrated attention to detail and a high level of accuracy, combined with the ability to prioritize in order to ensure timely completion of tasks
Only candidates who are most qualified for the position will be contacted.
NorLand Limited is committed to equity, diversity, and inclusion in our recruitment and hiring practices.
However, it’s advisable to check with the specific provincial regulatory body or employer for the most up-to-date information on executive assistant qualifications in your area.
Additional Information
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Who can apply for this job
Only apply for this job if:
- You’re a Canadian citizen, a permanent or a temporary resident of Canada
- You have a valid Canadian work permit
If you’re not authorised to work in Canada, do not apply. The employer will not respond to your application.
How To Apply
Through Indeed:
https://smartapply.indeed.com/beta/indeedapply/postresumeapply
Frequently Asked Questions
Q: What qualifications are required to become an executive assistant?
A: Typically, employers look for candidates with a high school diploma or equivalent, along with prior administrative experience. Excellent organisational skills, communication skills, and proficiency in office software are also important.
Q: What are the typical responsibilities of an executive assistant?
A: Executive assistants provide high-level administrative support to executives and managers. This can include managing schedules, coordinating meetings, handling correspondence, preparing reports, and occasionally making travel arrangements on behalf of their superiors.
Q: What skills are essential for excelling as an executive assistant?
A: In addition to strong organisational and communication skills, executive assistants should be proficient in time management, attention to detail, problem-solving, and adaptability. Being able to maintain confidentiality and exercise discretion is also crucial in this role.
Q: How can one advance in a career as an executive assistant?
A: Advancement opportunities for executive assistants can include taking on more responsibilities, pursuing further education or certifications, gaining experience in different industries or sectors, and seeking out networking opportunities to connect with professionals in the field.